How to Create and Add a Manual Signature to Emails in Outlook

Create your signature and choose when Outlook adds a signature to your messages

In Outlook, you can create personalized signatures for your email messages. This will allow you to include specific educational accomplishments. You can then manually include this signature when you send a message that needs it.

Note: If you have a Microsoft Office 365 account, and you use Outlook and Outlook on the web or Outlook on the web for business, you need to create a signature in each.

 

For Outlook Desktop:

 

1. Open a new email message.

2. On the Message tab, in the Include group, choose Signature > Signatures.

 

3. Under "Select signature to edit", choose "New".

 

4. In the "New Signature" dialog box, type a name for the signature.

 

5. Under "Edit signature", type the signature.

 

5. Under "Choose default signature", you can set the following options for your signature:

- In the E-mail account list, choose an email account to associate with the signature. You can have different signatures for each email account.

- In the New messages list, choose (none). If you choose a signature here, it will send a double signature block.

- In the Replies/forwards list, choose (none). If you choose a signature here, it will send a double signature block.

 

6. Choose "OK" to save your new signature and return to your message.

 

Note: To add the signature manually, on the Message tab, in the Include group, select Signature and then pick the signature you just created.

 

 

 

For Outlook WEB:

 

1. Click the Settings icon.

 

2. Click "View all Outlook settings" at the bottom.

 

3. Select "Mail" then "Compose and reply"

 

4. Select "+New Signature"

 

5. In the first text box underneath "Please enter a signature name", you will create a name for the signature.

 

6. In the second text box, you will compose the signature.

 

7. Click the "Save" button.

8. Now when you create a New Message, click on this icon  on the top-right.

 

9. Click on "Insert signature", then choose the name you provided for the signature you created.

 

10. Your message should now include your signature.

 

 

 

We recommend sending a test email to yourself to verify that this is working correctly.