Create and Add a Manual Signature to Emails in Outlook

Steps to set up a manual email signature correctly after the system-generated signatures are in place.

In Outlook, you can create personalized signatures for your email messages. This will allow you to include specific educational accomplishments. You can then manually include this signature when you send a message that needs it.

Create your signature and choose when Outlook adds a signature to your messages

Note: If you have a Microsoft Office 365 account, and you use Outlook and Outlook on the web or Outlook on the web for business, you need to create a signature in each.

1. Open a new email message.
2. On the Message tab, in the Include group, choose Signature > Signatures.

   

3. Under Select signature to edit, choose New, and in the New Signature dialog box, type a name for the signature.
4. Under Edit signature, type the signature (You MUST include [nosig] at the bottom of the custom signature, change the font color to white and change the font size to 1. If you don’t include [nosig] you will send double signature lines, the standard signature as well as your custom signature.)

   

5. Under Choose default signature, set the following options for your signature:
   1. In the E-mail account list, choose an email account to associate with the signature. You can have different signatures for each email account.
   2. In the New messages list, choose (none). If you choose a signature here, it will send a double signature block.
   3. In the Replies/forwards list, choose (none). If you choose a signature here, it will send a double signature block.
6. Choose OK to save your new signature and return to your message.

 

To add the signature manually, on the Message tab, in the Include group, select Signature and then pick the signature you just created.

We recommend sending a test email to yourself to verify that this is working correctly.